After
investing all that time and money into manufacturing your product, you now face
the most crucial aspect of the process – selling your product. Generally, the
sales process consists of several steps. Post quotation, you may need to follow
up with phone calls or visits. A few of your sales deals will immediately
follow the quotation stage while some will be after a couple of follow ups.
Keeping track of all the details and dates of each contact and sales deal is
certainly difficult. That’s why quotation management is used to keep track of
these details in a methodical manner and carry out the required follow up.
It
is an industry estimate that 60% of all eliminations of quotations by buyers
are due to poor follow up. Buyers would definitely have obtained multiple
quotations. You would want to make sure that your quotations reach the final
stage without getting eliminated – through an effective quoting system. Manual
tools like diaries or calendars are prone to errors as the quotations increase.
It is also very time consuming to maintain your paper tool neat and
serviceable. Besides, these tools do not alert you when a follow up is due.
To
enhance the prospects of sales closure companies have adopted with gusto the
use of IT quoting software. It provides an uncomplicated method to
define and manage quotes, as well as to collaborate and negotiate your quote to
order process. The biggest appeal of any quotation management software
is that it manages quotes efficiently – generating quotes in a click and eliminating
the prospect of data loss. Most quoting software today display versatility in
that they can be employed in a standalone environment over a network or over
the internet with your browser to be easily accessible in your office PC,
server or cloud. Usually with a built-in CRM (Customer Relationship Management)
functionality, they enable quotes to be created, edited and used to generate
sales winning proposals and documents.
Such
quoting software impart a high degree of ease of functionality. Once all the
relevant data is entered in the system, it will drop all the information onto a
word or PDF document which can be emailed to the prospective customer. The
document can contain multiple sections such as product specifications, benefits,
graphics, technical details, terms and conditions and warranty. Also, quoting
software allows for a quotation to be rewritten and amended multiple times and
saves the same information into your system so that there is no fear of losing
valuable information.
Ultimately
the benefits of IT quoting software are increased productivity, minimal
revenue loss, larger margins, consistency and increased customer satisfaction. All
of this makes computer automated tools for managing quotations the smart way to
go.
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